Board of Directors & Bylaws

Executive Board of Directors

President Reggie Coates
Vice President Ron Taylor
Secretary Maria Demarest
Treasurer Cheri Andrews

Contact us

[email protected]

Mount Hermon Community Bylaws

Mount Hermon Community Bylaws

The name of this organization shall be the Mount Hermon Community.

PURPOSE
To provide an avenue for communication, self-help, and social interaction among home owners and residents of the Mount Hermon Park and to make available programs relating to safety/security issues, working in cooperation with Mount Hermon Association.

MEMBERS
All home owners and residents of the Mount Hermon Park are considered members.

ORGANIZATION
The organization will be governed by the elected officers to be known as the Executive Board. The Mount Hermon Park shall be divided into several Area Representatives appointed by the Executive Board. It will be the duty of the Area Representative to be the contact person in their area.

OFFICERS
The officers of this organization shall be President, Vice President, Secretary, and Treasurer and others as needed to be elected for a term of 2 years, with an option of an additional term. The President and Secretary will be elected one year and the Vice President and the Treasurer on the other year with terms beginning at the close of the annual meeting at which they were elected. A Nominating Committee shall be appointed by the Executive Board whose duty will be to nominate one or more candidates from the list of recommendations received for each office. Election of officers shall take place at the annual fall general meeting.

MEETINGS
There shall be a general meeting each fall for the purpose of electing officers. Additional meetings and social functions to be held during the year will be determined by the Executive Board.

RULES OF ORDER
Robert’s Rules of Order shall govern the business proceedings of this organization.

VACANCIES
Vacancies shall be filled as an interim to complete the existing terms by a majority vote of the Executive Board.

AMMENDMENT OF BYLAWS
These Bylaws can be amended by a 2/3 vote of members present at the annual fall general meeting.

[Amended October 28, 2021]

[You can download the Mount Hermon Community Bylaws as a PDF:]

Election of Officers

The Executive Officers have certain responsibilities, but their involvement is unique as to their strengths, availability, and interests. There is diversity in the current MHC Executive Board (two men, two women; living in various parts of Mount Hermon) and unity (all of us have lived in Mount Hermon for years with a community mindset; we recognize the importance of having a supportive relationship between MHA and MHC). Here is a list of the general roles of each officer on the MHC Executive Board.

President
• Maintain open lines of communication with Mount Hermon Association.
• Preside over annual meetings, selected special meetings and selected special events.
• Prepare an agenda for meetings and coordinating presenters as necessary.
• Deliberate with fellow officers regarding meeting agendas, seek input on questions, concerns and decisions as necessary.
• Ensure that the Bylaws for the MHC are upheld.
• Maintain lines of communication with community members: website, officer contact information, coordination of meetings and special events, and newsletter.
• Respond to questions raised by members of the community
• Assign duties to fellow officers as necessary

Vice President
• Deliberate with fellow officers regarding meeting agendas and provide input on questions, concerns and decisions as necessary.
• Attend the annual meeting, selected special meetings and selected special events.
• Ensure the Bylaws for the MHC are upheld.
• Provide support to the President in meeting the needs of the community.
• Respond to assignments as directed by the President.

Secretary
• Record the minutes of the annual meeting and of other called meetings, maintaining an
historical record of all official meetings, and supplying reports to community members at official meetings.
• Deliberate with fellow officers regarding meeting agendas, and to provide input on questions, concerns and decisions as necessary.
• Attend the annual meeting, special meetings, and other events.
• Ensure the Bylaws for the MHC are upheld.
• Provide support to the President in meeting the needs of the community

Treasurer
• Maintain a record of all financial dealings, including the receiving and deposits of all monies, the disbursements of funds, keeping a record of these exchanges, providing a report to the community members at official meetings to account for those exchanges.
• Deliberate with fellow officers regarding meeting agendas, and to provide input on questions, concerns and decisions as necessary.
• Attend the annual meeting, selected special meetings and selected special events.
• Ensure the Bylaws for the MHC are upheld.
• Writing the minutes if the Secretary is absent.
• Provide support to the President in meeting the needs of the community.

Following the Bylaws, the MHC Executive Board has selected a Nominating Committee, whose duty is to nominate one or more candidates for offices that are open. The six members of the Nominating Committee are respected members of the community. They are:

Bill Cree
Tim Gallaher (Chair)
LeeAnne Giblin
Greg Lindholm
Marilyn Miller
Carolee Singley

Anyone can recommend someone to become an officer and can speak with one of the Nominating Committee members. They would choose the best candidates and present them to the MHC Executive Board. The MHC Executive Board will present them to the community at the fall meeting to be voted on. (Bryan Hayes, with MHA, will be used as a consultant). Current officers can serve one or two 2-year terms if they would like.

Some important qualities considered for those suggested are a friendly and kind demeanor (not harsh or bitter), someone with a good reputation in the community, . A team player. Like any “team” it’s important that there is good teamwork. The MHC Officers are not limited to the four people making up the MHC Executive Board. We have had up to three extra officers at times that positively added to the Board of Directors.

Questions we would ask those suggested for each office would be:

• General Information (Name, address, phone, email, years in Mount Hermon)
• What are your thoughts toward the Mount Hermon Community?
• What are your thoughts toward the Mount Hermon Association?
• Why would you like to serve as a Mount Hermon Community Officer?
• What strengths do you think you could bring as a Mount Hermon Community Officer?
• What would you like to see Mount Hermon Community become?

The Nominating Committee has put together the following timeline:

-April through June 2022- Receive suggestions from the community for President and Secretary
-July-August 2022- Interviews with prospective candidates
-September 30, 2022- Present nominations to the MHC Executive Board
-October 27, 2022- Announcements are made at the Fall Community Meeting in order for the members to vote.

Area Representatives

The Area Representatives are volunteers who get out information in their area about coming events or important issues by word-of-mouth and physical fliers (before COVID19). This has primarily been for the MHC meetings, the summer Fun Day, and the Neighborhood Christmas Dinner. They communicate concerns to the Executive Board as necessary. The best thing for folks who are interested in suggesting someone as an Area Representatives is to speak with Reggie, Ron, Cheri, or Maria. The “Mount Hermon Community Bylaws” explain the basic information about Area Representatives.

~ Reggie Coates – MHC President

2 Replies to “Board of Directors & Bylaws”

  1. Hello! I have a quick question..I have a house on E. Zayante. We are not in Mt. Hermon, but are close. Are area residents or children, able to pay a fee or join to utilize any of the facilities ( pool, field, etc.) ? I understand that Covid has altered availability, but perhaps in 2021, things will be possible? Thank you!

  2. Hi, this is Reggie Coates. This is a good question. You will have to ask Bryan Hayes about this, [email protected], CFO or Mount Hermon Association. Usually, Mount Hermon residents can use roads, trails, bridges and the field, but the pool is only open to conference attendees. You’re right that things are stricter because of the pandemic.

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