Archive for the ‘Community Meeting Minutes’ Category

Minutes of the Fall, 2012 Community Meeting

Friday, December 7th, 2012

MHC Minutes Fall 2012

Minutes of the Spring, 2012 Community Meeting

Tuesday, May 8th, 2012

Click here to view the Minutes of the MHC Spring 2012 Meeting

Fall 2011 Community Meeting Minutes

Tuesday, November 29th, 2011

<Click> here for the Minutes of the Mount Hermon Community October 27, 2011

Mount Hermon Community Minutes, Spring 2011

Tuesday, June 14th, 2011

Click here to view the Spring 2011 Community Meeting Minutes

Mount Hermon Community Meeting Minutes – Fall 2010

Friday, June 10th, 2011

Click here for the Minutes – Fall 2010

Mount Hermon Community Spring Meeting Minutes, April 28, 2010

Monday, May 10th, 2010

Mount Hermon Community Meeting Minutes
Spring Meeting, Newton Memorial
April 28, 2010, 7:00 PM

1.    Co-President, Armand Langmo called the meeting to order at 7:00 p.m. and Co-President Jim Linman opened the meeting in prayer.

2.    The Fall Meeting minutes for October 21, 2009 were read by Secretary Janet Payne.  There being no questions or motions to amend, a motion to approve the minutes was made, seconded and carried by majority voice vote.

3.    Treasurer .Barbara Grensted reported that the Community checking account has a balance of $640.32.   There being no questions or motions to correct, a motion to accept the Treasurer’s report was made, seconded and carried by majority voice vote.

4.    The Community welcomed a presentation by Sheriff’s Department Deputy Sergeant Jim Ross.  Sgt. Ross is assigned to the local county sheriff’s office which has been moved into the Cal Fire building on Highway 9 in Felton.  The San Lorenzo Valley area is allocated two deputies per shift and there is also a non-sworn community service officer who can help us with non-emergencies such as thefts, vandalism, abandoned cars or other eyesores that affect our community and with the homeless encampments.  The Sheriff’s Department is interested in anything we feel is suspicious because citizens are their first source of information.  Often, such suspicions lead to a larger issues, crime and increased patrol.  Even though Mount Hermon Association roads are private property, the roadways constitute public access, their deputies will do patrols and vacation watches.

Non-emergency, Online reporting is available at http://www.scsheriff.com/onlineservices.html

A number of questions and concerns were voiced about vandalism, thefts and suspicious activity in our community.  A resident encouraged others to call 911 about vandalism.  Sgt. Ross reminded the community that 911 is for emergency calls only.  Other reports can be made online or by telephoning (831) 471-1121.  Culprits of several recently spray-painted cars have been caught, and a resident participated in a victim dialog program. We were also reminded that if you call 911, do it from a home telephone because cell phones first connect to the CHP and take longer to get to the Sheriff.

5.    Co-President, Armand Langmo presented the Community Announcements.
·         Clarification on the Letter to Homeowner’s Regarding Woodwardia Bridge
The County of Santa Cruz has ordered that the bridge will need to be closed to all vehicular traffic not later than January 1, 2014.  Whether the bridge can be rebuilt depends on us coming up with the funds for it.  In the interim, through substantial efforts by Mount Hermon Association, Community representatives and the support of Supervisor, Mark Stone, permission has been obtained for permanent access from Lilac Lane to Mount Hermon Road.  Entrance to, and exit from Lilac Lane will be by right-turn, only.  The speed and visibility on Mount Hermon Road is too dangerous to permit anything more.  Even if the bridge is rebuilt, there would still be the alternate access to get to Scotts Valley.
·         House Tours
In October, 2008, we had a successful community house tour.  Ticket money went into our Community account.  We plan to do another house tour in late summer or fall this year intending to give the net proceeds to the Mount Hermon Association Campership Fund.

6.    Mount Hermon Association, C.O.O, Alden Johanson and Technical Services Manager, Dale Pollock presented updates and clarifications on on-going activities.

·     Woodwardia Bridge – Dale Pollock reported that work is progressing on the permanent access from Lilac Lane.  The engineering cost will be $19,400 (down from an initial bid of $23,500.)  This is being paid from the road, bridges and trails assessment paid as part of the water bill.  When the access onto Mount Hermon Road is complete, Mount Hermon wants close the bridge because there is a monthly inspection fee of $500.00 being paid.  A closed bridge will still allow pedestrians, bicycles, and golf carts.  A more detailed discussion of the County process, right-turn only details and neighborhood concerns followed.  Past-President, Bernie Denton has had an extensive meeting on the issue and conveyed the concerns of the residents on the Woodwardia side of the bridge.  He expressed appreciation for the work done to obtain the best possible compromise solution.

·    Water System – Dale Pollock reported that the Water Department of the Association has a contract to replace one of the two water storage tanks on Madrone with funds that have accumulated from the surcharge paid with each water bill.  The cost will be $180,000.  Ongoing payments will provide for replacement of the second tank in the future.

·    Vandalism – Dale Pollock reported that several residents had their cars broken into recently, and warned not to leave cars or houses unlocked.  If there is vandalism, call the sheriff, but also call Mount Hermon Association to tell them about it.

7.  Spring Clean-up/ Parking – Mount Hermon Association, Facilities Manager, Mark Lilley reported on three issues of concern to the Community.
·    Chipping Day
The Felton Fire Department is again going to bring their chipper to Mount Hermon on May 16.  Brush on our property should be no closer to the house than 30 feet.

Before May 16, we can take brush to the end of Buckeye, to the end of Conference Drive, and to Canyon and Lilac.  There will be signs and guidelines there, including how to bundle the brush with the cut ends facing the street.
·    Parking on Roadways
Mark reminded the Community that we should all help enforce the parking rules. No more than 2 vehicles in front of a house, no trailers, RVs, or large trucks on should be parked on Mount Hermon roads, keep 12 feet of open space across the road so the fire trucks can get through.  Questions for Mark included the need for speed bumps on Pine Ave. near Manzanita.  The Association will look into it.
·    Abandoned Vehicles
Sergeant Ross said we can inform their office of problems in our community and the Association promised stepped-up enforcement of parking and community issues.

8.  Community Improvement Report, Paul Izor
Mount Hermon Association, Director of Adult Ministries, Dave Burns was introduced who, along with Michele Izor, will be starting up a Mount Hermon All-Comers Choir.  Planned for the Fall of 2010, the Mount Hermon Community, as well as all San Francisco/Santa Cruz bay area friends of Mount Hermon, will serve Mount Hermon and churches in the area with lively as well as contemporary musical worship.  Look for a sign at the post office as well as more information from the Community.

9.  The Election of New Officers was opened by Co-President Armand Langmo.
Nominations have been opened for offices of Community President and Secretary.  The incumbents were only candidates to come forward.  Whereupon, the nominations were closed and a motion was made and seconded to approve the nominations.  The motion was unanimously approved by voice vote. Those officers are Armand Langmo and Jim Linman, Co-Presidents, and Barbara Grensted, Treasurer.

10.  Other Community Business was opened by Armand Langmo.
·    One person said that a child’s fort was broken apart and spray-painted at a residence.
·    Another asked about a house with a camper truck, and old car, and a “mess.”  Armand said person-to-person contact is the best, and that Paul Izor could go with him.  Mark said he would look into it.
·    Residents near Victory Circle were concerned about fires built by groups in the dry post-summer season.  Mark said there is always a custodian on duty, but that he would check into the rules and instructions given to groups.
·    Mark assured another resident that they would look into putting a grate in the pond to protect ducklings.
·    Armand and Mark said they would see about getting vegetation cut at Summit Ave. and Graham Hill Road as per a request.
·    Someone said the website did not have the meeting details, so Paul will work on that.
·    We were reminded of the Mount Hermon Prayer Meeting, the first Tuesday of the month, at James and Dorothy Wood’s house.  Look of signs at the post office.

11.  A motion was made, seconded and carried that the meeting be adjourned at 8:39pm.

Respectfully submitted,
Janet Payne
Secretary, Mount Hermon Community

Mount Hermon Community Fall Meeting Minutes, October 21, 2009

Thursday, April 29th, 2010

Mount Hermon Community Meeting Minutes

Fall Meeting, Field House

October 21, 2009, 7:00 PM

  1. Call to order and prayer @ 7:00 P.M………………………………………………………………………Armand Langmo
  1. Meeting minutes read and approved……………………………………………………………………………….Janet Payne
  1. Treasurer’s report read and approved …………………………………………………………………….Barbara Grensted

We have a balance of $688.63.

  1. Announcements……………………………………………………………………………………………………Armand Langmo
  • This year’s Christmas buffet will be held on Dec. 4 at 6:00 PM at the dining commons.  Tickets can be purchased for $5.00 per person at the registration desk.
  • Next Spring we will have an election of president, secretary, and treasurer.  People are encouraged to volunteer for these positions.
  • MHC is trying to take steps regarding vandalism and speeding.  Armand has started a conversation with the police and highway patrol to see if it is possible to get some patrols on our streets.
  • Mount Hermon rules and regulations:  Copies of the rules were passed out, and we were encouraged to read them.
  1. MHA issues update report………………………………………………….Alden Johansen/Dale Pollock/Mark Lilley
  • The Woodwardia Bridge – Dale

The bridge will have to be closed on January 1, 2014.  It can still be used for a walking/biking bridge, but access to that section will have to go through Mount Hermon Road.  MHA is trying to get this access in place before 2014.  They have heard from Public Works that it will go to the County Board for approval, and they have reason to think it will be approved there.  The access will be right-turn-in, right-turn-out only at a cost of about $100,000, shared by MHA and all homeowners.

  • Water System Status – Dale

We are preparing to replace both water tanks.  There is $130,000 in the reserve for the tanks.  We had reduced water use this past year, which was very helpful.

  • Vandalism – Dale

Dale related incidences: Someone stole the stop sign in front of Youth Memorial and also speed bumps.  There was graffiti on Woodwardia Bridge.  The maintenance office was broken into.  A staff motorcycle and a car were stolen.   The sheriff’s office said that residents should report each violation to the sheriff or 911.

There was a question about homeless encampments just outside of Mount Hermon.  The sheriff knows about that – one was under the MH road bridge.  We as residents can complain to the sheriff’s office located on Graham Hill Road.  Dale told us that some residents went into an encampment and took junk to the dump

  • Rules and Regulations – Alden

Alden said that it has been many years since the rules were written.  They are good, but may need amendments.  If residents have suggestions, they can contact Alden.  MHA lawyers say they are legally defensible.  However, the MHA wants everyone to consider it a social contract in which we all cooperate and help our neighbors cooperate.

  • Assessment Fee for the Water System and for Improvement – Alden

Alden spoke about the improvement assessment and answered questions.  Someone asked about the six-inch pipe under the green bridge that serves the northern side of Mount Hermon.  Dale responded that there is a valve on the conference side that all Mount Hermon maintenance workers know about.  This larger pipe is essential, but there is a smaller pipe that can be used.

There was a question about road improvement on Graham Hill and Summit.

  1. Emergency Preparedness…………………………………………………………………………………………….Mark Lilley
  • Mark introduced Ray Solar from the Felton Fire Department.
  • Ray discussed purchasing an emergency preparedness kit, providing defensible space around your house for fire protection, CERT training, which can benefit you even if you do not join a neighbor emergency response team, and of the need to prepare for flooding emergencies this winter due to El Nino.
  1. No other new business was raised.
  1. We were adjourned at 8:11 P.M.

Minutes respectfully submitted by Janet Payne, November 19, 2009.

Fall Community Meeting Minutes

Thursday, November 6th, 2008

MINUTES

Fall Meeting, Mount Hermon Community (MHC) organization

Newton Memorial, October 21, 2008, 7:00 PM

Armand began the meeting at 7:04 with an opening prayer.

The minutes from the May 1, 2008 meeting were read by Constance and approved by motion and second with no questions.

Announcements…………………………………………………..Armand

1. Bill Fernald resigned from his position as MHA representative to the board. The Board has nominated Mark Lilley to take his place. Mark has also agreed to be the Emergency Response coordinator.

2. Bernie Denton has been appointed as parliamentarian.

3. The MHC House Tour takes place on October 25, 2003. Location and ticket sales were noted.

4. Plans have been finalized for the Christmas buffet, Dec 5, 6:00pm. The MHA will be subsidizing part of the cost of the buffet.

MHA Issues Update Report………………………………..Alden/Dale

1. The MHC is following developments regarding the Felton Fair Housing Project. MHC sent a letter to the County regarding aquifer depletion issues. We are waiting for the environmental studies process to move forward. MHC has asked the County to notify us of any hearings.

2. Alden said that some people have contacted the county regarding the safety of the canopy tour. The appropriate safety standards are being met. The audience expressed interest in having an additional day to try the course.

3. Dale apologized for the June water taste/color issue. There was a higher than normal iron content in one of the wells due to acid cleaning. It seems to be back to normal.

4. Woodwardia Road Bridge – MHA is working through issues with the county. They have completed the repairs, $112,000, and the bridge is safe to use with its current restrictions (except with a seismic event). There has also been a traffic study that MHA will be presenting to the county this next week. The objective of the upcoming hearing is to gain permission for full access to Mount Hermon Road from Lilac Lane. Questions about the locked gate were addressed.

5. Q and A was regarding the safety of the gate access now and after improvements, and whether there would be additional paving runs throughout MtH.

Emergency Preparedness………………………………………….Mark

1. Mark was introduced as MHA Facilities Manager and former a fireman.

2. Mark addressed “Living with Fire in Santa Cruz County,” including how to prepare a defensible space around your house and make a plan for evacuation.

3. He discussed evacuation plans for conferees with A, B, C routes marked on new maps. He went over these exit routes, including at Ponderosa (in an emergency).

4. The Fire Chief was in attendance and addressed CERT: Community Emergency Response Training (rather than just “teams.”) Anyone can participate in this free class.

“First Annual House Tours”—October 25 Fund Raiser……………………….Jim

Plans for the house tours including purpose, ticket sales and shuttle service were discussed. This is a fund-raiser for the MHC at $10 in advance or $12 on Saturday per person.

Community Improvement………………………………………….Paul

1. Paul started us off with a pop quiz about MtH rules and regulations (and county regulations, such as quiet hours from 10 pm to 8 am.)

2. A sign-up was passed for emailed announcements.

3. Past projects were the Weed and Feed on May 18, 2008 and Cleanup Day, Oct. 4, 2008.

4. The next project may be a “sweep” of the French and Scotch Broom in MtH. Kenyon Moon explained the problems with it and showed how to get rid of it from the roots.

Election…………………………………………………………….Armand

1. The following have been nominated by the executive board: Mark Lilley as MHA Representative and Janet Payne as Secretary.

2. Mark was introduced then unanimously approved by motion, second, and vote by ayes.

3. Janet Payne was introduced. There was a request for nominations from the floor, then she was unanimously approved by motion, second, and vote by ayes.

Other New Business and Announcements

1. Lights on the Forest short-cut are not adequate.

2. Mark Lilley made an announcement about the upcoming election. The Fire Chief explained the effect Measure B will have on our community.

Meeting was adjourned by motion and second at 8:31pm.

Minutes respectfully submitted by Janet Payne, October 21, 2008.

May 1, 2008

Sunday, May 25th, 2008

Spring Community Meeting Minutes
Newton Memorial
May 1, 2008, Thursday, 7:00 PM

Opening Prayer at 7:03pm by Paul Izor

Call to Order at 7:04 pm

Welcome by Reggie Coates

Secretary’s Report read and approved

Treasurer’s Report read and approved: current balance $163.27

Old Business by Committee

  • Neighborhood watch is still in effect. Household stickers and fliers are available
  • Mount Hermon Community Improvement Group has planned a “Weed and Feed” on May 31, 9:00-3:00pm to pull weeds around the field house meadow. Lunch will be provided.
  • Mount Hermon Association gave updates on several projects. The Woodward bridge has been refurbished and an engineering firm is looking into long term alternatives. The summer packet will be coming out soon.

New Business

  • Chipping Day and Brush clean up May 3-18 Please place brush in designated areas
  • Weed and Feed May 31, 9-3p
  • Block Sale June 7, Conference Drive, Pine Avenue and Madrone
  • Water Issue. Armand Langmo discussed South County Housing’s response to our letter of concern regarding our water supply. We are sending a second letter requesting again that a test well be drilled to verify that this project will not jeopardize our water supply. A copy of this letter will be on the community website. Click here for letter in PDF.
  • CERT Ray Solar from Felton Fire discussed this community disaster preparedness program. It is a five week program that is free of charge and will help people be ready for any disaster
    Voting for Officers . The following were voted and approved
  • Co-Presidents: Armand Langmo and Jim Linman
  • Secretary: Constance Vezey
  • Treasurer: Barbara Grensted
  • Officer: Bill Fernald

Q&A

Door prizes

Adjourn at 8:13 pm

Refreshments courtesy of Mount Hermon Association

Respectfully submitted,

Constance Vezey